Administrative Code of 1987/Book IV/Title V/Chapter 3

by Corazon Aquino

Layout 2

Chapter 3—Department Services

Sec. 8. Internal Audit Service.—The Internal Audit Service shall conduct comprehensive audit of various Department activities. Specifically, it shall have the following functions:

(1) Advice the Secretary on all matters relating to management control and operations audit;

(2) Conduct management and operations performance audit of Department activities and units and determine the degree of compliance with established objectives, policies, methods and procedures, government regulations, and contractual obligations of the Department;

(3) Review and appraise systems and procedures, organizational structure, assets management practices, accounting and other records, reports and performance standards (such as budgets and standard cost) of the Department Proper, Bureaus and Regional Offices;

(4) Analyze and evaluate management deficiencies and assist top management to solve the problems by recommending realistic courses of action; and

(5) Perform such other related duties and responsibilities as may be assigned or delegated by the Secretary or as may be required by law.

Sec. 9. Monitoring and Information Service.—The Monitoring and Information Service is hereby created to provide the Secretary timely reports on the status of various Department projects and activities; and develop and implement information programs for mass dissemination in coordination with the appropriate government agencies. The Monitoring and Information Service shall have the following functions:

(1) Advice the Secretary on all matters relating to monitoring and public information;

(2) Develop and maintain a system for retrieving and processing monitoring information on all projects and activities of concern to the Secretary;

(3) Provide accurate and timely status and exception reports to the Secretary;

(4) Generate monitoring reports for the President, the Cabinet, or for any other purpose as required by the Secretary;

(5) Develop and supervise the implementation of communications programs to have relevant policies, programs and plans of the Department understood by the public;

(6) Produce and supervise the dissemination of media materials in line with the national government public information programs;

(7) Coordinate with appropriate national government agencies tasked with public information affairs; and

(8) Perform such other related duties and responsibilities as may be assigned or delegated by the Secretary or as may be required by law.

The existing Infrastructure Computer Center shall be under the supervision of the Assistant Secretary for Monitoring Information. It shall establish and maintain a computerized, data bank as a repository of statistics and information on infrastructure operations. It shall also provide computer service to the different offices of the Department.

Sec. 10. Planning Service.—The Planning Service shall provide the Department with the capability to undertake infrastructure development planning and programming. For this purpose, it shall have the following functions:

(1) Advice the Secretary on all matters relating to infrastructure planning;

(2) Formulate strategies and priorities for infrastructure development consistent with national development objectives; and initiate or undertake, coordinate and review area and sector surveys for development planning;

(3) Formulate long-range, medium-term and annual development plans and programs for infrastructure, especially highways, flood control and water resource development systems, and other public works projects, including phasing of implementation;

(4) Identify priority packages for infrastructure development, especially highways, flood control and water resource development systems, and other public works projects, and undertake or supervise and evaluate the conduct of feasibility studies and project preparation thereof;

(5) Prioritize project implementation and the allocation of funds and other resources and package project proposals for funding and implementation;

(6) Evaluate and appraise all regional and interregional infrastructure development plans and programs as to their feasibility and consistency with approved strategies and long and medium-term plans;

(7) Initiate regular Department-wide planning exercise and act as the secretariat thereof;

(8) Gather, analyze and organize needed statistical data and information;

(9) Provide technical assistance related to its functions to the other Services, Bureaus and the Regional Offices as needed; and

(10) Perform such other related duties and responsibilities as may be assigned or delegated by the Secretary or as may be required by law.

Sec. 11. Comptrollership and Financial Management Service.—The comptrollership and Financial Management Service shall provide the Department with coordinated services relating to financial systems and procedures, budget, cash, accounting, and all financial housekeeping matters. For such purposes, it shall have the following functions:

(1) Advise the Secretary on all matters relating to the accounting of government expenditures and receipts, budgeting and cash management, project finances, and financial systems and procedures;

(2) Prepare budget proposals and pursue formal budget authorizations; undertake budget execution, and prepare and submit all appropriate reports to the proper offices;

(3) Develop and maintain accounting, financial and assets management systems, procedures, and practices in the Department proper, Bureaus, and Regional Offices;

(4) Provide assistance in its area of specialization to any unit of the Department and, when requested, to government corporations and councils attached to the Department; and

(5) Perform such other related duties and responsibilities as may be assigned or delegated by the Secretary or as may be required by law.

Sec. 12. Legal Service.—The Legal Service provides the Department with services on such legal affairs as contract letting and litigation, legal and legislative research, complaints and investigation, legal counselling and other matters of law. For such purposes, it shall have the following functions:

(1) Advise the Secretary on all matters relating to legal affairs;

(2) Prepare Department contracts and legal instruments, review and interpret all contracts and agreements entered into by the Department evaluate all legal proposals;

(3) Conduct administrative investigation as well as the review of administrative charges against officers and employees of the Department;

(4) Exercise functional jurisdiction over the legal staffs of Regional Offices;

(5) Provide legal assistance to the Department proper, the Bureaus and Regional Offices and, when requested, the attached corporations; and

(6) Perform such other related duties and responsibilities as may be assigned or delegated by the Secretary or as may be required by law.

Sec. 13. Administrative and Manpower Management Service.—The Administrative and Manpower Management Service provides the Department with services relating to human resources development, personnel, records, facilities maintenance, medical and dental, security and property and procurement services. For such purposes, it shall have the following functions:

(1) Advise the Secretary, on all matters relating to internal administration and human resources management;

(2) Prepare and implement an integrated personnel plan that shall include provisions on merit promotions, performance evaluation, job rotation, suggestions and incentive awards systems and health and welfare services;

(3) Provide services related to human resources training, education, and development, including manpower and career planning and forecasting and development of indigenous training materials;

(4) Develop, establish and maintain an efficient and cost-effective property procurement system and facilities and coordinate or otherwise interface with relevant agencies, whether government or private, for the purpose of developing or upgrading the system;

(5) Secure and maintain necessary Department facilities and develop, establish and maintain an efficient and effective security system covering, among others, personnel, physical installations, equipment, documents and materials, including the conduct of security investigations;

(6) Coordinate with the appropriate government agencies for a more efficient conduct of administrative processes;

(7) Develop, establish and maintain an efficient records system;

(8) Provide assistance in its area of specialization to the Department proper, Bureaus and Regional Offices and, when requested, the government agencies and corporations attached to the Department; and

(9) Perform such other related duties and responsibilities as may be assigned or delegated by the Secretary or as may be required by law.