Ch. 12
12.3.8
12.3.8
12-20
12.3.7
Completness.(cont'd)
III.
Incorporation by reference. When the terms of another instrument are merely "incorporated by reference" in the document to be recorded, attachment of the other instrument is not required.
Examples:
(1)
"In accordance with the terms of a mutual undertaking previously entered into be
between the parties on May 29, 1957, which is incorporated by reference herewith, Flyod C. Willoware herby, transfers ..."IV.
Part of larger document. When document indicates on its tact that it is part of a larger instrument (e.g. where it is marked "Attachment C" or "Exhibit A") the completeness of the document is normally questioned, but recordation will not be refused.
12.3.8
Other formal requirement.
I.
Freedom from obvious errors.
a.
As a rule no attempt is made to verity the facts stated in a document submitted for recordation; titles, registration numbers. authors, dates,
etc, are transcribed without checking their accuracy.b.
When an obvious error of a material nature is recognised in the ordinary examination of the document, the paper is returned for correction; in such
cases, the Copyright Office will suggest the desirability of having any changes in the executed document initialled by all parties.
Examples
(1)
A document submitted for recordation in 1957 gives a 1958 date of execution.
(2)
The name of the assignor and assignee are accidentally reversed.
(3)
The letter of transmittal refers to one title and the document to an entirely different on.
c.
Names and titles will generally be transcribed on the index cards exactly as they appear in the document, but where there is no question but that a typographical error has been made in the document, the error will be corrected in indexing the document.
