116
PARLIAMENTARY PRACTICE
(b) Name of the assembly.
(c) Date of meeting, and the place when changeable.
(d) Fact of the presence of the regular chairman and secretary, or in their absence, the names of their substitutes.
(e) Whether the minutes of the previous meeting were approved or their reading dispensed with.
(f) Usually the hours of meeting and adjournment, when the meeting is solely for business, and business of importance is transacted.
(g) All the main motions (except such as are withdrawn), points of order and appeal, and all other motions that were not lost or withdrawn.
Since the object of the minutes is to keep a record of what is done, an amended main motion may be entered in the form in which it was adopted without giving its original form and the amendments. Unless the proceedings are published the debates should not be entered. The duty of the secretary is mainly to record what is done by the assembly, and not what is said by the members. The name of the member who introduced a main motion is usually recorded, but not the name of the seconder.
The Form of the Minutes may be as follows:
