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28.
Declarations of conflicts of interest should be updated in a timely way and disclosed proactively before any work proceeds on projects within the Wikimedia movement.
29.
In assessing a potential conflict of interest, the board should ensure it has all relevant information, including the size and extent of the personal or financial interest and the identity of relevant business associates. If such information is not available, the board should assume that a conflict exists and may require the resignation of the trustee.
30.
The board should not allow a conflicted trustee to use his or her Wikimedia position and title to advance a Wikimedia project or initiative related to the Wikimedia movement where the trustee has a financial conflict of interest. Blurring these roles could lead to confusion and poor governance, as well as potentially legal liability to pay over any monies derived from a position of conflict. To this end care needs to be taken with the use of titles and email addresses. The organisation should also be sensitive to exterior messaging, such as press releases and blogs that misidentify the role of a conflicted trustee or other conflicted persons.
31.
If the extent or nature of any board member's potential or actual conflict is not compatible with continued membership of the board, that member should resign from trusteeship however valuable his/her contribution may be.
32.
In addition to recent changes to the Conflicts of Interest Policy adopted by the board in November 2012, trustees should not seek or accept any post or form of remuneration from organisations funded by Wikimedia UK for a period of at least six months after they have been a member of the board, without the express permission of the board. Permission should usually be granted in the case of a trustee applying for a Wikimedian in Residence post, provided that that the trustee has absented themself from discussions that lead to the creation, funding or agreement of the post.
4.4.2 Chair – Chief Executive relationship
33.
The Chair should agree to a fuller scheme of delegation with the Chief Executive modelled on a standard for a similar sized charity.
Compass Partnership
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