U.S. Government Printing Office Style Manual/Index

by United States Government Printing Office

Index
[Numbers in parentheses refer to rules; bold indicates chapter heading]

 

• A
• Abbreviations and Letter Symbols (9.1-9.64), 221-258

  Addresses:

  Correspondence (16.3, 16.9-16.16), 309, 311-313

  Ordinals (12.10), 274

  Signatures, lists of names (9.37, 16.3), 231, 309

  Street (9.16-9.19, 13.6), 224-225, 281

  Article, section (9.39), 232

  Calendar divisions (9.44-9.46, 13.5), 233, 281

  Closed up, with periods (9.7), 222

  College degrees (9.32, 9.35-9.36), 230, 231

  Comma before and after (8.39), 200

  Company, etc. (9.25), 225-22, Not abbreviated (9.26), 226

  Congressional terms (9.30, 9.41-9.43, 13.11), 230, 232-233, 282

  Dates (9.44-9.46, 13.5), 233, 281

  Et al, etc. (3.53, 8.59), 41, 204

  Figure, not abbreviated (9.40), 232

  Foreign countries (9.11), 223

  Geographic terms (9.9-9.15), 222-224

  Grammatical (7.14), 110

  Information technology (9.64), 255

  Land descriptions (9.20-9.22, 13.9), 225, 281

  Latin (9.63, 11.3), 251-255, 265

  Lists (9.61-9.64), 238-258

  Measures, weights, etc. (9.5, 9.50-9.59), 221,235-237

  Metric (9.56-9.57), 236-237

  Military titles, U.S. (9.29), 226-230

  Money (9.60, 12.9k), 238, 273

  Foreign, 334-338

  Numerals used with (9.5, 9.51, 13.4), 221, 235,281

  Organized bodies (9.8), 222

  Parts of publications (9.38-9.40, 13.10), 231-232,281

  Period used (8.103-8.114), 211-213

  Not used (8.115-8.123), 213-214

  Preparing copy (2.43), 15

  Provinces, etc. (9.13, 9.15), 223, 224

  Senator, Representative (9.30), 230

  States (9.12-9.13), 223-224

  Tabular work (13.4-13.13), 281-282

  Technology (9.64), 255-258

  Territories and possessions (9.12-9.14), 223-224

  Time zones (9.47), 234

  Titles, civil and military (9.29), 226-230

  U.S.:

  Before Government or Government organization (9.9, 13.7), 222-223, 281

  As adjective (9.10, 13.7), 223, 281

  Vessels (9.27, 11.6-11.7), 226, 265-266

• -able, words ending in (5.11, 6.30), 89-91, 103
• About This Manual, v
• Accents:

  Anglicized and foreign words (5.3-5.4), 85-86

  Geographic names (5.20-5.21), 93

  List (10.18), 262

• Acronyms and coined words (9.48, 9.61, 9.64), 234-235, 238-247, 255-258

  Plurals (8.11, 8.13), 195, 196

• Act, 43
• Adjectives (see also Compounding):

  Capitalization (3.5-3.6), 27-28

  Modifier (7.7), 109

  Nationalities (demonyms), 93, 332-334

• Administration, 43
• Adverbs ending in -ly (6.20), 100
• Advice to Authors and Editors (1.1-1.22), 1-5
• Air Force, 44, 227-230 433

  Allmark (2.103-2.104, 2.112, 2.117), 22, 23, 24

  American National Standards Institute (ANSI), 7-9

  American Samoa (9.12, 9.13), 223, 224, 348

  Ampersand (&):

  Comma omitted before (8.56), 203

  Firm names (9.25), 225-226

  Index entries (15.27), 306

  Anglicized foreign words (5.3-5.4), 85-86

  ANSI (American National Standards Institute) (2.2), 7-9, 255

  Anyone, any one (6.12), 98

  Apostrophes and possessives (8.3-8.18), 193-197

  Abbreviations (8.11-8.12), 195-196

  Authentic form in names to be followed (8.6), 194

  Coined plurals (8.11), 195-196

  Contractions (8.11), 195-196

  Possessive (8.3-8.8, 8.10), 193-194

  Pronouns (8.8-8.9), 194, 195

  Spelled-out words (8.13), 196

• Appendix:

  Abbreviation (9.38), 231

  Footnote numbering (15.2), 303

  Part of book (2.3m), 10

  Plural form (5.10), 88-89

• Area:

  Abbreviations (9.56, 9.58), 236, 237

  Metric equivalents, 339-341

• Army, 45-46, 227-230
• Article:

  Abbreviation (9.38, 9.39), 231, 232

  Capitalization (3.11-3.12, 3.49), 29-30, 40

  Caps and small caps (9.39), 232

• Assembly:

  Legislative, 63

  United Nations (3.17), 30-32, 75

• Association (9.25), 225-226

  Asterisk(s):

  Ellipses (8.76-8.82), 207-208

  Footnote reference (13.68-13.69, 15.13-15.14, 15.17), 290, 304, 305

• Astronomical:

  Bodies, capitalization (3.30), 35

  Time (12.9b), 271

• Astrophysical abbreviations (9.59), 237
• Atomic numbers (10.16), 261
• B
• Backstrips, run down (2.20), 12
• Base lines and meridians, 346-347
• Basin, 47, 60
• B.C. (9.61, 12.9c), 239, 271
• Bible, etc. (3.33), 36-37
• Bibliography:

  Footnote numbering (15.2), 303

  Part of book (2.31), 10

  References (2.130, 8.29, 8.58, 8.71), 25-26, 199, 203, 205

• Bill style (2.41), 15
• Blank pages, avoid more than two (1.15), 2
• Board on Geographic Names (5.20, 5.21), 93
• Boldface:

  Page numbers, contents (15.30), 307

  Punctuation (8.150), 219

• Braces, equations (10.14), 260
• Brackets (8.19-8.22), 197-198

  Dates abbreviated in (9.45), 233

  Emphasis added, etc. (8.19), 197

  Equations (8.21, 10.14), 198, 260

  Headnotes (13.88-13.89), 292

  More than one paragraph (8.22), 198

  Type (8.150), 219

• Bylines in parentheses (8.101), 211

 

• C
• Calendar divisions:

  Abbreviations (9.44-9.46, 13.5), 233, 281

  Capitalization (3.23), 34, 48

• Called, so-called (8.128), 215
• Capacity:

  Abbreviations (9.56, 9.58), 236, 237

  Metric equivalents, 339, 340

• Capitalization Rules (3.1-3.57), 27-42

  Addresses, salutations, and signatures (3.55, 16.2), 42, 309

• Articles, definite (3.11-3.12), 29, 30

  Calendar divisions (3.23), 34

  Common nouns and adjectives (3.5-3.9), 27-28

  Continued (13.37), 286

  Countries, domains (3.19-3.20), 32-33

  Firm names, 58

  First words (3.42-3.45), 39-40

  Heads, center and side (3.46-3.54), 40-42

  Historic and documentary work (3.57), 42

  Historic events (3.31), 36

  Holidays, etc. (3.24), 34

  Interjections (3.56), 42

  Organized bodies (3.17-3.18), 30-32

  Particles (3.13-3.16), 30

  Proper names (3.2), 27

  Derivatives (3.3, 3.4), 27

  Religious terms (3.33), 36-37

  Scientific names (3.26-3.30), 35

  Soil orders (3.29), 35, 72

  Titles:

  Persons (3.34-3.37), 37-38

  Publications, etc. (3.38-3.41), 38-39

  Trade names and trademarks (3.25), 35, 74

• Capitalization Examples (Chapter 4), 43-77
• Capitals, foreign, 325-331
• Capitals, U.S., 322-324, 348-369
• Capitol, 49
• Caps and small caps:

  Abbreviation (1.22), 4-5, 239

  Article, section (9.39), 232

  Capitalization, in heads (3.46-3.49, 3.51-3.54), 40-41, 41-42

  Congressional work, 418

  Datelines, addresses, and signatures (9.37, 16.3), 231, 309

  Figure (2.71, 8.112), 18,213

  Heads spaced with regular justification spaces (2.50), 16

  Names, surnames (3.47-3.48), 40

  Note (13.75), 288

  Quotation marks in (11.10), 267

  Use of in hearings (8.19), 197-198, 372, 375, 384, 391, 416

  Vessel names (11.6-11.7), 265-266

• -cede, -ceed, -sede (5.13), 91
• Celsius (9.53, 9.62), 235, 247
• Centerheads (see Heads, center and side).
• Chair (3.32), 36, 49
• Chairman (3.35), 37-38, 49
• Chapter:

  Abbreviation (9.38), 231

  Alignment, in contents (15.28), 306

  Capitalization (3.9), 28

• Chemical:

  Elements:

  Atomic numbers (10.16), 261

  Compounding (6.43), 106

  Numerals (6.43, 10.16), 106, 261

  Symbols (10.16), 261

  Formulas (6.44, 11.12, 12.15), 106, 267, 275

  Symbols:

  Preparing copy (2.33-2.34), 14

  Set in roman (10.16), 261

• Church (3.33), 36-37

  And state (3.19), 32, 50

• Ciphers:

  Leaderwork (14.7-14.8), 300

  Numerals (12.9d), 271

  Tabular work (13.29-13.36), 285-286

• Citations:

  Abbreviations (9.42, 9.43, 9.45), 232, 233

  Biblical, etc. (8.28), 199

  Italic (11.3, 11.8), 265, 266

  Punctuation (8.96, 8.97), 210

• Cities, U.S., 322-324
• Civil and military titles:

  Abbreviations (9.29-9.37), 226-231

  Capitalization (3.34-3.37), 37-38

  Plurals (5.8), 87-88

• Coast (3.22), 34
• Coast Guard, 50, 227-230

• Code (3.38), 38-39
• Colon (8.23-8.33), 198-200

  Affecting use of numerals (12.8), 270

  After salutations (8.25, 16.15), 199, 312

  Biblical and bibliographic citations (8.28, 8.29, 12.7), 199, 270

  Capitalization following (3.42, 3.44, 8.23, 8.24), 39, 40, 198-199

  Ratio (8.32, 8.33), 199, 200

  Subentries (8.27, 14.15), 199, 301

• Colony (3.19), 32
• Combining forms (6.29-6.35), 102-104
• Comma (8.34-8.49), 200-202

  Chemical formulas (6.44), 106

  Compound sentences (8.43), 201

  Omitted (8.50-8.59), 202-204

  Semicolon, used with (8.145), 218

• Commandant (9.30), 230
• Commander in Chief (3.35), 37-38

  Compounding (6.40), 105

  Plural (5.8), 87-88

• Commission (3.17), 30-32
• Committee, 51-52
• Company:

  Abbreviation (9.25-9.26), 225-226

  Ampersand with (9.25), 225-226

  List, 52

• Compass directions:

  Abbreviations (9.50), 235

  Capitalization (3.22), 33-34

  Compound words (6.14), 98

  Land description (9.20-9.21), 225

• Compounding Examples (7.1-7.14), 109-191
• Compounding Rules (6.1-6.52), 95-107

  Chemical terms (6.42-6.44), 106

  Civil and military titles (6.40-6.41), 105

  Fractions (6.38, 12.26-12.28), 105, 279

  General rules (6.4-6.7), 95-96

  Improvised compounds (6.46-6.52), 106-107

  Numerical compounds (6.36-6.39, 12.9o), 104-105, 274

  Prefixes, suffixes, and combining forms (6.29-6.35), 102-104

  Short prefixes (6.7), 96

  Scientific and technical terms (6.42-6.45), 106

  Solid compounds (6.8-6.14), 96-98

  Unit modifiers (6.15-6.28), 98-102

  Units of measurement (6.45), 106

• Congressional:

  Abbreviations (9.41-9.43, 13.11), 232-233, 282

  Capitalization (3.17), 30-32

  Ordinals (12.10-12.11), 274-275

• Congressional Record (Chapter 19), 371-416

  Addresses and signatures, 383-384

  Call of the House, 382

  Capitalization, 373-374

  Caps and small caps, 376-377

  Committee of the Whole House on the State of the Union, 398-400

  Conference report and statement, 400-401

  Credits, 384

  Extensions of Remarks, 386

  Extracts, 385-386

  Figures, 374

  Forms of titles, 382-383

  General rules, 371-372

  In gross or en gros, 376

  Italic, 374-375

  Miscellaneous, 375-376

  Parentheses and brackets, 378-379

  Poetry, 384-385

  Proceedings:

  House, 394-398

  Senate, 387-393

  Punctuation, 377-378

  Samples, 376-405

  Speech heads, 386

  Tabular matter and leaderwork, 374

  Text headings, 386

  Title 44, U.S.C.,rv; 371

• Voting:

  House and Committee of the Whole, 379-381

  Pairs, 382

  Yeas and nays, 381-382

• Congressional Record Index, 406-416

  Abbreviations and acronyms, 406-409

  Capitalization, 409-411

  Flush cap lines, 412

  General instructions, 406

  Punctuation, 411

  Roman and italic, 412

  Samples, 413-416

  Spacing, 409

• Congressional work:

  Back title, 428, 430

  Cover and title pages, 423-426, 429, 431-432

  Joint explanatory statement, 427

  Reports and hearings (2.39), 15, 417-432

• Consonants:

  A, an, before (5.16-5.19), 92

  Doubled (5.14, 5.15), 92

  Hyphen, to avoid tripling (6.7), 96

• Contents (15.20-15.30), 305-307

  Part of book (2.3i, 2.12), 10, 11

  Type (15.28-15.30), 306-307

• Contractions, apostrophe to indicate (8.11, 8.12), 195, 196
• Copy (see also Preparing copy):

  Blank pages, avoid more than two (1.15), 2

  Corrections marked (1.19-1.20), 2

  Covers to be indicated (1.13), 2

  Fold-ins, avoid use of (1.14), 2

  Folioing looseleaf or perforated work (1.12), 2

  Footnote references (1.7), 1

  Illustrations:

  Instructions (1.8), 1

  Position (1.8), 1

  Separate sheets (1.8), 1

  Legible (1.2), 1

  Numbering (1.3), 1

  Paper stock (1.16), 2, 3

  Paragraph, begin with (1.4), 1

  Proofreader's marks (1.22), 4-5

  Proper names, signatures, etc., plainly marked (1.5), 1

  Reprint, in duplicate (1.3), 1

  Style sheets furnished (1.11), 2

  Trim size (1.11, 1.17), 2

  Typewritten, one side only (1.3), 1

• Corrections:

  Author's (1.19-1.20), 2

  Proofreading (2.79-2.80), 19

• Counties and geographic divisions, 348-369

  Common misspellings, 369-370

• Cover:

  Kind to be indicated (1.13, 2.5), 2, 10

  Report sample, 8

• Crown (3.35), 37-38, 54
• Currency (see also Money), 334-338

 

• D
• Dagger (13.68-13.69, 15.14), 290, 304
• Dash (8.60-8.75), 204-206

  Em dash (8.60-8.70), 204-205

  En dash (8.72-8.75), 206

  Figures, letters (8.72-8.73, 9.12, 12.7), 206, 223, 270

  Not to be used for and (8.75), 206

  Not to be used for to (8.74, 13.111), 206,295

  Proportion (8.32), 199

• Date columns (see Tabular work).
• Datelines, Addresses, and Signatures (16.1-16.28), 309-319
• Dates:

  Abbreviations (9.44-9.46, 13.5), 233, 281

  A.D., B.C. (8.52, 12.9c), 203, 271

  Commas with (8.49, 8.52, 12.9c), 202, 203,271

  En dash (8.73-8.75, 12.9c), 206, 271

  Ordinals in (12.10), 274

  Roman numerals (12.29), 280

  Tabular work (13.5), 281

• Days:

  Abbreviations (9.46), 233

  Holidays, etc. (3.24), 34

• Decimal inches, converted to, 341
• Decimals:

  Alignment (2.27, 13.31), 13, 285

  Ciphers with (13.29-13.33), 285

  Comma omitted (8.54), 203

  Used with numerals (12.9d), 271

• Decorations, medals, etc., 54
• Decree:

  Executive, 57

  Royal (3.38), 38-39, 54

• Degree mark:

  Repeated (10.6), 259

  Spacing (12.9f), 272

  With figures (9.50-9.51, 9.53, 10.6, 12.9f), 235, 259, 272

• Degrees (scholastic, etc):

  Abbreviations (9.32, 9.33, 9.35-9.36), 230, 231

  Closed up (9.7), 222

  Capitalization (9.36), 231

  Sequence of (9.35), 231

• Deity, words denoting (3.33), 36-37, 55
• Demonyms (nationalities) (5.22), 93, 332-334
• Derivatives:

  Compounds (6.6), 96

  Proper names (3.3-3.4), 27, 55

  Scientific names (3.26-3.29), 35

• Devil, etc. (3.33), 36-37
• Diseases and related terms, 55
• Do. (ditto):

  Leaderwork (14.4, 14.6), 299-300

  Tabular work (13.41-13.50), 286-287

• Dollar:

  Abbreviation (9.60), 238

  Leaderwork (14.7-14.8), 300

  Mark (9.60, 12.9k), 238, 273

  Repeated (10.6), 259

  Tabular work (13.51-13.56), 288

• Dr. (9.29, 9.33), 226, 230

  Not used with other titles (9.33), 230

 

• E
• Earth (3.30), 35
• Editorial marks (illustration) (1.22), 4-5
• Editors and authors, suggestions (1.1-1.22), 1-5
• E.g., 252
• Ellipses (8.76-8.82), 207-208
• Email, email (11.16), 57, 268
• Emphasis, italic not used (11.2), 265
• Emphasis added, etc. (11.4), 265
• Equations (10.8-10.15), 260
• Esq., abbreviation (9.32, 9.33, 9.37), 230, 231
• Et al., 252
• Et cetera, etc. (2.28), 13, 252
• Etseq. (11.3), 252, 265
• Even space after sentences (2.49), 16
• Everyone, every one (6.12), 98
• Ex- (6.34), 103
• Exclamation point (8.83-8.85), 208
• Extracts:

  Footnotes (15.8), 303-304

  Quotation marks omitted (2.24), 12

 

• F
• Fahrenheit (9.53), 235, 339
• False title (2.3b), 9
• Federated States of Micronesia (9.12, 9.13), 223,224,350
• FIC &punc. (2.28, 2.38, 2.41), 13, 14-15
• Figure (2.71, 3.9), 18, 28

  Not abbreviated (9.40), 232

  Period not used at end (8.112), 213

• Figures (see Numerals).
• Firm names (see also Company), 58
• First words capitalized (3.42-3.45), 39-40
• Flush heads (see Heads, center and side).
• Fol. lit. (2.38), 14-15
• Fold-ins, oversize, avoided (1.14), 2
• Footnotes, Indexes, Contents, and Outlines (15.1-15.31), 303-308

  Footnotes and reference marks (15.1-15.19), 301-305

  Comma not used (8.50, 15.19), 202, 305

• Follow punctuation (15.18), 305

  Footnote added (2.97), 21

  Footnote eliminated (2.96g), 21

  Run across (1.7, 13.71), 1, 290

  Sequence (15.14), 304

  Superior figures (13.67, 15.12), 290, 304

  Thin space (15.12), 304

  Indexes and tables of contents (15.20-15.30), 305-307

  Leaderwork (14.11-14.13), 301

  Outlines (15.31), 307-308

  Tabular work (13.66-13.85), 289-291

  Text (15.1-15.19), 303-305

• Foreign:

  Countries:

  Abbreviations (9.11), 223

  Capital cities, 325-331

  Currency, 334-338

  Heads of state, 325-331

  Money, abbreviations (9.60), 238

  Nationalities (demonyms), 332-334

  Rivers, 347

  Words:

  Accents (5.3, 5.4), 85, 86

  Compounding (6.24), 101

  Italic (11.2), 265

• Foreword (2.3f), 10
• Fort, 59

  Not abbreviated (9.19), 225

  State name with (9.12), 223

• Fractions (12.26-12.28), 279

  Comma omitted (8.54, 12.9e, 12.27), 203, 272, 279

  Hyphen in (6.38-6.39), 105

  Land descriptions (9.20-9.22), 225

  Spelled out (6.38, 12.26), 105, 279

  Tabular work (13.86-13.87), 291-292

  Alignment (13.63), 289

• Franking privilege (2.129), 25
• Frontispiece (2.3a), 9

  -ful, words ending in (5.9, 6.30), 88, 103

 

• G
• General Instructions (2.1-2.130), 7-26
• Geologic Terms and Geographic Divisions (Chapter 18), 343-370

  Geographic divisions, 346-347

  Geographic terms, 60

  Geologic terms, 343

• Germany, West, etc. (3.22), 33-34
• Gospel, etc. (3.33), 36, 60
• Government(s) (3.8, 3.20), 28, 32-33, 60

  Departments, capitalization (3.17), 30-32

  Foreign, 325-331

• Governor (3.35), 37-38
• GPO's Online Initiatives, ix
• Gravity terms (9.53), 235
• Guam (9.12, 9.13), 223, 224, 352

 

• H
• Halftitle:

  Imprint (2.118), 24

  Part of book (2. 3j), 10

• H-bomb, H-hour (6.51), 61, 107
• Heads, center and side:

  Capitalization (2.30, 3.46-3.54), 13, 40-42

  Tabular work (13.25-13.27), 284

• Heads of state, foreign, 325-331
• Hearings (see Reports and Hearings).
• Holidays, etc. (3.24), 34
• Holy Scriptures, etc. (3.33), 36, 62
• Honorable, etc. (9.31), 230
• House, 62
• Hyphen (see also Compounding Rules):

  Chemical formulas (6.43, 6.44), 106

  Civil and military titles (5.8, 6.40-6.41), 87-88, 105

  Compass directions (6.14), 98

  Division at end of line (8.87), 209

  Fractions (12.26, 12.28), 279

  Numerical compounds (6.36-6.39, 12.9o), 104-105,274

  Prefixes, suffixes, and combining forms (6.7, 6.29-6.35, 7.10-7.11), 96, 102-104, 110

• Scientific terms (6.42-6.44), 106

  State abbreviations (8.72, 9.12), 206, 223

  Unit modifiers (6.15-6.28), 98-102

  Not used when meaning is clear (6.16), 99

 

• I
• Ibid, id. (11.3), 252, 265
• -ible, words ending in (5.11, 6.30), 89-91, 103
• i.e., 252
• Illustrations:

  Makeup (2.3i, 2.12, 2.18), 10, 11, 12

  Separate sheets (1.8), 1

• Imprints (2.115-2.120), 24

  Signature marks (2.101-2.112), 22-23

• Improvised compounds (6.46-6.52), 106-107
• Inches, picas converted to, 341
• Indentions (see also Overruns) (2.60-2.66), 17-18

  Datelines, addresses, and signatures (16.5-16.28), 309-319

  Do. (13.41-13.50), 286-287

  Extracts (2.24), 12

  Footnote tables (13.84), 291

  Hanging (2.62-2.63), 17

  Heads (2.65-2.66), 18

  Paragraphs (2.60-2.61), 17

• Index (15.20-15.30), 305-307

  Entries (15.27), 306

  Part of book (2. 3n), 10

  Plural form (5.10), 88-89

  Roman numerals (15.22), 305

  See, see also (11.11, 15.20), 267, 305

• Inferior figures and letters:

  Chemical elements (6.43), 106

  Chemical formulas (10.16, 11.12, 12.15), 261,267,275

  Equations (10.8), 260

  Italic (10.8, 11.12), 260, 267

  Precede superiors (10.15), 260

  Preparing (2.33), 14

• Information technology acronyms (9.64), 255
• Infra:

  Italic (11.3), 265

  Not abbreviated (9.49), 235

• Integral sign (10.14), 260
• Interjections:

  Capitalization (3.56), 42

  Exclamation point (8.83-8.85), 208

• Introduction (2.3f), 10
• -ise, -ize, -yze (5.12), 91
• Italic (11.1-11.16), 265-268

  Aircraft (11.6), 265-266

  Ante, post (11.3), 265

  Continued from (11.11), 267

  Credit line (8.66), 205

  Datelines, addresses, and signatures (16.5-16.26), 309-319

  Emphasis (11.2), 265

  Equations (10.7-10.8, 11.12-11.13), 260, 267-268

  Fol. lit., etc. (2.38), 14-15

  Foreign words, etc. (11.2-11.3), 265

  Inferior letters (10.8, 11.12), 260, 267

  Infra, supra (11.3), 265

  Italic supplied, etc. (11.4), 268

  Legal cases (11.8), 266

  Legends (2.73, 11.14), 18, 268

  Nth degree (11.12), 267

  Paragraphs and sections, indicating (11.15), 268

  Provided, Resolved, etc. (3.45, 11.11), 40, 267

  To be followed (11.5), 265

  Publications, titles of (11.2), 265

  Salutations (8.25, 16.14), 199, 312

  Scientific names (11.9-11.10), 267

  See, see also (11.11, 15.20), 267, 305

  Symbols (2.73, 11.12-11.14), 18, 267-268

  Tabular work (13.95-13.96), 293

  Units of quantity (13.123, 14.14), 298, 301

  v. (11.8), 266

  Vessels (11.6-11.7, 13.95), 265-266, 293

  X dollars (11.12), 267

• -ize, -ise, -yze (5.12), 91

 

• J
• Journals (2.2), 7-9
• Jr., Sr.:

  Abbreviation (9.32, 9.34), 230

  Index entries (15.27), 306

  Punctuation (8.39, 9.34), 200, 230

  Type (9.37, 16.3), 231, 309

 

• K
• King (3.34), 37
• Known as (8.128), 215

 

• L
• Land area abbreviations (9.56), 236-237
• Land descriptions (9.20-9.22, 12.9f), 225, 272
• Latin abbreviations (9.63, 11.3), 251-255, 265
• Latitude, longitude:

  Abbreviated (9.51, 13.9), 235, 281

  Division at end of line (9.52), 235

  Spaces omitted (9.51, 12.9f), 235, 272

• Law (3.40), 39
• Leaders:

  Abbreviation before (8.123, 13.13), 214, 282

  Leaderwork (14.1), 299

  Tabular work (13.97-13.101), 293-294

• Leaderwork (14.1-14.20) (see also Tabular Work), 299-302

  Bearoff (14.2), 299

  Clears (14.9), 300

  Columns (14.3-14.4), 299-300

  Continued heads (14.5), 300

  Definition (14.1), 299

  Do. (14.6), 300

  Dollar mark and ciphers (14.7-14.8), 300

  Double up (14.19), 302

  Examples (14.15-14.20), 301-302

  Flush items and subheads (14.9-14.10), 300

  Footnotes (14.11-14.13), 301

  Units of quantity (14.14-14.20), 301-302

• Leading and spacing (2.48-2.59), 16-17

  Leading:

  Datelines, addresses, and signatures (16.4), 309

  Extracts (2.54-2.57), 17

  Footnotes (2.58), 17

  Legends (2.59), 17

  Line of stars (8.79), 207

  Page, section, etc., over figure columns (15.21), 305

  Tabular work, boxheads (13.18), 282

  Tabular work, centerheads (13.25), 284

  Tabular work, footnotes (13.66), 289

  Spacing:

  Abbreviations with points (9.6), 221

  Ampersand (9.7), 222

  Article, section (9.39), 232

  Citations (8.28), 199

  Clock time (8.26, 12.9b), 199, 271

  Colon (8.23-8.33), 198-200

  Datelines, addresses, and signatures (16.4), 309

  Degrees, academic (9.7, 9.32-9.33, 9.35-9.36), 222, 230, 231

  Ellipses (8.76), 207-208

  Footnote references (8.50, 15.12, 15,19), 202, 304, 305

  Footnote symbols (13.69, 15.12), 290, 304

  Footnotes, two or more (2.19), 12

  Heads, center, side (2.50), 16

  Initials, personal name (9.7), 222

  Letters or figures in parentheses (2.40, 8.94), 15.209

  Mathematical signs (10.3), 259

  Names, space after in small cap heads (3.13-3.16, 3.47-3.48), 30, 40

  Particles (3.48), 40-41

  Question mark (8.124-8.126), 214-215

  Quotation marks (8.127-8.144), 215-218

  Section mark (10.6), 259

  Stars (8.79), 207

  Symbols with figures (10.6), 259

• Legal cases:

  Capitalization (3.11), 29

  Italic (11.8), 266

• Legends (2.67-2.73), 18

  Italic symbols (2.73, 11.14), 18, 268

  Leading (2.59), 17

  Makeup (2.68, 2.72, 2.96f), 18, 21

  Punctuation (2.70, 8.112), 18, 213

  Type (2.69), 18

• Legislative bodies, foreign, 325-331
• Letter of transmittal (2.3e), 10
• Looseleaf work, "blue" folios marked (1.12), 2
• -ly, words ending in (6.20), 100

 

• M
• M., Mlle., etc. (9.29), 226
• Magnification symbol (10.3), 259
• Magnitudes (9.59), 237
• Makeup (2.3-2.19), 9-12

  Backstrips, run down (2.20), 12

  Facing pages (2.7), 11

  Fold-ins to be avoided (1.14), 2

  Footnotes:

  Leaderwork (14.11-14.13), 301

  Tabular references repeated (2.13, 13.70), 11,290

  Tabular sample, 301

  Tabular work (2.98), 21

  Text (15.9-15.11), 304

  Illustrations (2.67-2.73), 18

  Parts of book (2.3), 9-10

  Roman numerals (2.4), 10

  Running heads and folios (2.10-2.11), 11

  Signature marks, imprints, etc. (2.101-2.112, 2.115-2.128), 22-23, 24-25

  Signatures, jobs over 4 pages (1.15), 2

  Avoid over 2 blank pages (1.15), 2

  Sink (2.8), 11

  Title pages (2.5), 10

  Widow lines (2.6), 10

• Marine Corps, 64, 227-230
• Market grades (3.25), 35
• Marshall Islands (9.12, 9.13), 223, 224, 356
• Mathematical equations (10.8-10.15), 260

  Signs (10.2, 10.3, 10.18), 259, 262, 264

• Measurement:

  Abbreviations (9.56-9.58), 236-237

  Conversion table, 341

  Metric equivalents, 339-341

  Numerals (12.9J), 272-273

  Symbols (9.62), 247-251

• Medals (see Decorations).
• Meridians and base lines, 346-347
• Messrs. (9.29), 226
• Meteorology signs/symbols (10.18), 262-264
• Metric:

  Abbreviations (9.56-9.57), 236-237

  Equivalents, 339, 340

• Military:

  Dates (8.52, 12.9c), 203, 271

  Installations, State name with (9.12), 223

  Time (12.9b, 12.14), 271, 275

  Titles:

  Abbreviations (9.29), 226-230

  Capitalization (3.35), 37-38

  Enlisted rank, 228-230

  Officer rank, 226-228

  Units, ordinals used (12.10), 274

• Millimeters, converted to, 341
• Million, etc.:

  Roman numerals (12.29), 280

  Use of figures with (12.24), 278-279

• Minute:

  Abbreviation (9.58), 237

  Latitude, longitude (9.51-9.52, 12.9f), 235, 272

  Time (12.9b, 12.9n), 271, 273

  Astronomical (9.59, 12.9b), 237, 271

• Money:

  Abbreviations and symbols (9.60, 12.9k), 238, 273, 334-338

  Decimals (12.9k), 273

  Fractions (12.26-12.28), 279

• Months:

  Abbreviations (9.44-9.45, 13.5), 233, 281

  mo (9.58), 237

  Punctuation (8.52, 8.74, 8.75, 12.9c), 203, 206, 271

• Moon (3.30), 35

  Signs (10.18), 262-264

• Mount, not abbreviated (9.19), 225
• Mr., Mrs.:

  Abbreviation, when used (9.29), 226

  Type (9.37, 16.3), 231, 309

  With other abbreviations (9.33), 230

• Mr. Chairman, etc. (3.37), 38

 

• N
• Names (see Personal names, Natives).
• Nation, etc. (3.19, 3.20), 32, 33
• Nationalities (see Demonyms).
• Natives:

  Foreign countries, 332-334

  States, U.S. (5.23-5.24), 93-94

• Nature (3.32), 36
• Navy, Naval, etc. (3.17), 30-32, 66, 227-230
• Near East (3.21), 33
• Newspapers:

  Capitalization (3.38), 38-39

  Datelines (16.8), 311

  Italic not used (11.2), 265

• No., Nos. (9.38), 231

  Not abbreviated (13.22), 283

• Northern Mariana Islands (9.12, 9.13), 223, 224, 361
• Note (8.107, 13.53, 13.75), 5, 211-212, 288, 290, 334, 347
• Nouns:

  Capitalization (3.5-3.10, 3.49), 27-29, 40

  Compounding (6.8-6.11), 96-97

  Nationalities, foreign, 332-334

  Plural forms (5.5-5.10), 86-89

  States, natives of (5.23), 93

• Nth degree (11.12), 267
• Number:

  Abbreviation (see No.).

  Chemical elements (10.16), 261

  Mark (#) (10.6, 10.18, 15.15), 259, 262-264, 304

• Numerals (12.1-12.29), 269-280

  Age (12.9a), 270

  Beginning a sentence (12.16), 276

  Related numerals (12.25), 279

  Chemical elements (6.43, 10.16), 106, 261

  Chemical formulas (6.44, 12.15), 106, 275

  Clock time (9.54, 12.9b), 236, 271

  Colon affecting use (12.8), 270

  Compound (6.36-6.39), 104-105

  Dates (see Dates).

  Decimals (12.9d), 271

  Degrees (12.9f), 272

  Equations (10.8-10.15), 260

  Expressed in figures (12.4-12.15), 269-275

  Formal writing (12.19), 277

  Fractions (see Fractions).

  Game scores (12.9g), 272

  Hearings, etc. (12.17), 276

  Indefinite expressions (12.22), 277-278

  Land descriptions (9.21), 225

  Large numbers (12.20, 12.24), 277, 278-279

  Market quotations (12.9h), 272

  Mathematical expressions (12.91), 272

  Measurement and time (12.9a-12.9o), 270-274

  In relation to other figures (12.6), 270

  Money (9.60, 12.9k), 238, 273

  Ordinals (see Ordinals).

  Percentage (12.91), 273

  Proportion or ratio (12.9m), 273

  Punctuation (8.48, 8.109-8.110, 12.14), 202,212,275

  Roman (see Roman numerals).

  Serial (12.7), 270

  Single:

  10 or more (12.4), 269

  Under 10 (12.23), 278

  Unit of measurement, etc. (12.6), 270

  Spelled out (12.16-12.25), 276-279

  Tabular work (13.102), 294

  Time (12.9n), 273

  Unit modifiers (6.23, 6.36-6.37, 6.39, 12.9o), 101, 104, 105, 274

  Vitamins (12.9p), 274

  With abbreviations (9.5, 13.4), 221, 281

 

• O
• O, Oh:

  Capitalization (3.56), 42

  Exclamation point (8.84, 8.85), 208

• -o, words ending in (5.5), 86
• Occident, etc. (3.21, 3.22), 33-34
• O'clock (9.55, 12.9b), 236, 271
• Office (3.17), 30-32, 66-67
• Op. cit. (11.3), 254, 265
• Order (3.38), 38-39
• Ordered (3.45, 11.11), 40, 267
• Ordinals (12.10-12.13, 13.102), 274-275, 294

  Beginning with 10th (12.10), 274

  In relation to other ordinals or numerals (12.11), 274-275

  Leaderwork (12.13), 275

  Military units (12.10), 274

  Street address (12.13, 13.6), 275, 281

  Tabular work (12.13, 13.102), 275, 294

• Orient, etc. (3.21, 3.22), 33-34
• Outlines:

  Indentions (15.31), 307-308

  Numbering sequence (15.31), 307-308

• Overruns (see also Indentions):

  Addresses, datelines, and signatures (16.5, 16.26), 309-310, 316-319

  Center, side heads (2.65-2.66), 18

  Hanging indentions (2.62-2.63), 17

  Indexes (15.23-15.25), 305-306

  Leaderwork (14.4), 299-300

  Paragraphs (2.60-2.66), 17

  Tabular work (13.90-13.94), 292-293

  Total, mean, and average lines (13.92-13.94), 292-293

 

• P
• Pact (3.38), 38-39
• Page (3.9), 28

  Abbreviation (9.38), 231

  Numbers (2.4, 15.22, 15.30), 10, 305, 307

• Palau (9.12, 9.13), 223, 224, 363
• Paper stock (1.16), 2, 3
• Paragraph (3.9), 28

  Abbreviation (9.38), 231

  Mark (¶) (10.6), 259

• Paragraphs:

  Brackets, more than one paragraph (8.22), 198

  Indention (2.60-2.61), 17

  Overruns (2.62-2.63), 17

  Italic letters indicating (11.15), 268

  Numbering sequence (8.108), 212

• Parentheses (8.91-8.102), 209-211

  Abbreviations in (9.2), 221

  Citations or references (9.45), 233

  Congressional (9.41-9.43), 232-233

  Latitude, longitude (9.51), 235

  Parts of publications (9.38), 231

  Steamships, railroads (9.27), 226

  Alignment in tables (13.59, 13.63), 289

  Byline (8.101), 211

  Chemical formulas (6.44), 106

  Clauses (8.92), 209

  Closed up (2.40, 8.94, 8.98), 15, 209, 210

  Column numbers or letters (13.23), 283

  Enclose letters or figures (8.94), 209

  Equations (10.14), 260

  Explanatory word (8.93), 209

  More than one paragraph (8.102), 211

  Not part of main statement (8.91), 209

  Paragraph sequence (8.108), 212

  Type (8.150), 219

  Verifying numbers (8.95, 12.18), 210, 276

  With punctuation (8.96-8.102), 210-211

• Part (3.9), 28

  Abbreviation (9.38), 231

• Particles (3.13-3.16), 30
• Parts of books:

  Abbreviations (9.38-9.40), 231-232

  Capitalization (3.9, 3.38, 3.39), 28, 38-39

  Makeup (2.3), 9-10

  Quotation marks (8.129), 215-216

• Percent (5.2), 79

  Mark (10.18, 15.15), 262-264, 304

  Use of figures (12.91), 273

• Period (8.103-8.123), 211-214

  Abbreviations (8.111, 9.6-9.7), 213, 221-222

  After article, section, etc. (8.113), 213

  Boxheads (8.115), 213

  Decimals (8.109, 12.9d, 13.29-13.32), 212, 271,285

  Declarative sentence (8.103), 211

  Ellipses (8.76, 8.78), 207

  Explanatory matter within parentheses (8.122), 214

  Indirect question (8.104), 211

  In lieu of parentheses (8.105), 211

  Inside-outside quotation marks (8.141-8.142), 217

  Legends (2.70, 8.112), 18, 213

  Letters used as names (8.117), 213-214

  Metric abbreviations (9.56-9.57), 236-237

  Middle initial not abbreviation (8.118), 214

  Multiplication (8.114), 213

  Omitted (8.115-8.123, 9.3, 13.13, 15.23), 213-214, 221, 282, 305-306

  Overruns, in indexes (15.23), 305-306

  Roman numerals (8.120), 214

  Run-in sideheads (8.107), 211-212

  Short name not abbreviation (8.119, 9.23), 214, 225

  Symbols (8.115), 213

  To indicate thousands (8.110), 212

  Words and incomplete statements (8.121), 214

• Periodicals, titles of:

  Capitalization (3.38-3.39, 3.41), 38-39

  Italic not used (11.2), 265

  Makeup (2.2, 2.3), 7-10

• Personal names:

  Abbreviations followed (8.119, 9.23-9.24), 214, 225

  Initials set without space (9.7), 222

  Particles (3.13-3.16), 30

  Variations (8.119, 9.23-9.24), 214, 225

• Personification (3.32), 36
• Physics, signs and symbols (10.18), 262-264
• Physiographic regions, 344-345
• Pica conversion table, 341
• Pickup matter (2.31), 13

  Correcting (2.45), 16

• Place:

  Abbreviation (9.16, 13.6), 224, 281

  Ordinals (12.13, 13.6), 275, 281

• Planets (3.30), 35
• Plate (3.9), 28

  Abbreviation (9.38), 231

  Numbers aligned (15.28), 306

• Plurals:

  Apostrophe (8.7, 8.11), 194, 195-196

  Coined (8.11), 195-196

  Common noun as part of proper name (3.8), 28

  Compound words (5.6-5.8), 87-88

  Irregular (5.10), 88-89

  Latin names (3.28), 35

  Letters and figures (8.11), 195-196

  Nouns ending in -ful (5.9), 88

  Nouns ending in -o (5.5), 86

  Of words (8.13), 196

• Poetry:

  Alignment and indention (8.134), 216-217

  Capitalization of titles (3.39), 39

  Congressional Record, 382-383

  Credit line (8.66), 205

  Quotation marks (3.39, 8.129, 8.134), 39, 215-217

• Point, not abbreviated (9.19), 225
• Points, converted to, 341
• Political parties (3.17), 30-32, 68

  Adherents (3.18), 32, 68

• Port, not abbreviated (9.19), 225
• Possessions, U.S. (9.12-9.14), 223-224, 348-367
• Possessives and apostrophes (see Apostrophes and possessives).
• Post (11.3), 265
• Post Office, 68

  Box, as part of address, 68

  Directory of Post Offices (5.20), 93

  ZIP Code numbers (8.51, 16.1), 203, 309

• Pound mark (see Money, Number).
• Preface (2.3g, 2.12), 10, 11
• Prefixes (6.7, 6.29-6.35), 96, 102-104

  Metric (9.56), 236-237

• Preliminary pages (2.3-2.4), 9-10

  Roman numerals for (2.4), 10

• Preparing copy:

  Abbreviations spelled out (2.43), 15

  Bill style (2.41), 15

  Capitalization (2.25,2.35), 12, 14

  Copy kept clean (2.46), 16

  Cut-in notes (2.32), 14

  Datelines, addresses, and signatures (2.26), 13

  Addresses (16.9-16.16), 311-313

  Datelines (16.5-16.8), 309-311

  Signatures (16.17-16.26), 313-319

  Decimals (2.27), 13

  Et cetera, etc. (2.28), 13

  Extracts (2.24), 12

  FIC & punc, Fol. lit. (2.38-2.42), 14-15

  Figures (2.38, 2.40), 15

  Folioing and stamping (2.29), 13

  Footnotes and reference marks:

  Tabular work (13.66-13.85), 289-291

  Text (15.1-15.19), 303-305

  Heads (2.30, 3.46-3.54), 13, 40-42

  Instructions to be followed (2.42, 11.5), 15, 177

  Italic (2.26, 2.38), 13, 14

  Pickup (2.31), 13

  Plurals (2.36, 8.13), 14, 196

  Punctuation followed (2.38-2.42), 14-15

  Sidenotes (2.32), 14

  Signs, symbols, etc. (2.33-2.34), 14

  Type to indicate shape (2.35-2.37), 14

• Prepositions (3.49), 40

  In compound nouns (6.47), 107

• Presidents and Vice Presidents, U.S., 321-322
• Pronouns:

  Compounding (6.12, 6.13), 98

  Possessive (8.8-8.9), 194, 195

• Proofreader's marks (1.22), 4-5
• Proofreading (2.74-2.87), 18-20
• Proofs:

  Clean (2.46, 2.96a), 16,21

  Department (1.18-1.20), 2

• Proportion (8.32, 12.9m), 199, 273
• Provided, etc.:

  Capitalization following (3.45), 40

  Italic (3.45, 11.11), 40, 267

• Province (3.19), 32

  Not abbreviated (9.15), 224

• Public Law, etc. (3.38), 38-39

  Not abbreviated (9.41, 9.43), 232, 233

• Publications (see Periodicals).

  GPO(1.21),3

• Puerto Rico (9.12, 9.13), 223, 224, 364
• Punctuation (8.1-8.150), 193-219

  Abbreviations:

  Omitted (8.123, 9.3, 13.13), 214, 221, 282

  When used (8.39, 9.6), 200, 221

  Apostrophe (8.3-8.18), 193-197

  Brackets (8.19-8.22), 197-198

  Colon (8.23-8.33), 198-200

  Comma (8.34-8.59), 200-204

  Before and after abbreviations (8.39), 200

  Omitted (8.50-8.59), 202-204

  Used (8.34-8.49), 200-202

  Dash (em) (8.60-8.70), 204-205

  Not used (8.69-8.70), 205

  Used (8.60-8.68), 204-205

  Dash (en) (8.72-8.75), 206

  Not used (8.74-8.75), 206

  Used (8.72-8.73), 206

  Ellipses (8.76-8.82), 207-208

  Exclamation point (8.83-8.84), 208

  Function (8.1, 8.2), 193

  Hyphen (8.86-8.90), 208-209

  Compounding (6.1-6.52), 95-107

  Legends (2.70, 8.112), 18, 213

  Numerals (12.14), 275

  Parentheses (8.91-8.102), 209-211

  Period (8.103-8.123), 211-214

  Omitted (8.115-8.123), 213-214

  Used (8.103-8.114), 211-213

  Question mark (8.124-8.126), 214-215

  Quotation marks (8.127-8.144), 215-218

  Not used (8.134-8.144), 216-218

  Used (8.127-8.133), 215-216

  Semicolon (8.145-8.148), 218

  Sentence (2.49), 16

  Single (8.124, 8.149), 214, 219

 

• Q
• Quantity (see Units of quantity).
• Quart (9.58), 237

  Metric equivalent, 339, 340

• Quasi-, ex-, self- (6.34), 103
• Queen (3.35), 37, 38
• Queries:

  Department must answer (1.20), 2

  Not to be set (2.47), 16

  Proofreading (2.75-2.78), 19

Question mark (8.124-8.126), 214-215

• Closed up (8.126), 215

  Direct query (8.45, 8.124), 202, 214

  Doubt (8.125, 8.126), 214-215

  With quotation marks (8.141, 8.144), 217, 218

• Quotation marks (8.127-8.144), 215-218

  Addresses, books, etc. (8.129), 215-216

  Called, so-called, etc. (8.128), 215

  Direct quotations (8.127), 215

  Display initial with (8.140), 217

  Double, single, double (8.144), 218

  Entitled, marked, etc. (8.128), 215

  Extracts, omitted (2.24, 8.138), 12, 217

  Indirect quotations (8.139), 217

  Letters within a letter (8.131), 216

  Complete letter (8.137), 217

  Misnomers, slang, etc. (8.132), 216

  More than one paragraph (8.130), 216

  Poetry, alignment (8.134), 216-217

  Precede footnote references (8.143), 217

  Punctuation with (8.47, 8.141, 8.142), 202, 217

  Scientific names (11.10), 267

  Spacing (8.133, 8.144), 216, 218

  Tabular work (13.124), 298

  Thin space (8.133), 216

  Vessels (11.7, 11.8), 266

• Quotations:

  Capitalization (3.42, 3.43), 39

  Comma before (8.35), 200

  Ellipses (8.76-8.82), 207-208

 

• R
• Railroads, abbreviated (9.27, 13.8), 226, 281
• Reference marks (see Footnotes and references).
• Reference materials, GPO (1.21), 3
• Region (3.9), 28

  Ordinals (12.10), 274

• Regular, etc. (3.17), 30-32, 69
• Related numbers:

  Group (12.5, 12.25), 269-270, 279

  Ordinals (12.10-12.12), 274-275

• Religious terms (3.33), 36-37, 69
• Report (3.38, 3.39), 38-39, 70

  With quotation marks (3.39, 8.129), 39, 215-216

• Reports and Hearings (Chapter 20), 417-432

  Samples, 419-432

• Representative (3.18), 32

  Not abbreviated (9.30), 230

• Reprint:

  "All roman (no italic)" exceptions (11.5), 265

  Dates (2.113-2.114), 23

  Pickup (2.31), 13

  Signature marks (2.114), 23

• Republic (3.19), 32
• Reservation (3.5), 27-28

  State name with (9.12), 223

• Resolution (3.38), 38-39

  Abbreviation (9.42, 13.11), 232, 282

• Resolved, etc. (3.45), 40

  Italic (3.45, 11.11), 40, 267

• Reverend, etc. (9.31), 230
• Revising (2.88-2.100), 20-22

  Galley (2.88-2.91), 20

  Page (2.92-2.98), 20-21

  Press (2.99-2.100), 22

• Rivers, 347
• Road:

  Abbreviation (9.16, 13.6), 224, 281

  Ordinals (12.13, 13.6), 275, 281

• Roman numerals:

  Army corps (12.10), 274

  Figure columns:

  Indexes and contents (15.22), 305

  Tabular work (13.62), 289

  List (12.29), 280

  Not preferred (12.3), 269

  Period:

  Aligned in contents (15.28), 306

  Not used after (8.120), 214

  Preliminary pages (2.4), 10

• Royal titles (3.34, 3.35, 3.37), 37-38
• Rules in tables (2.23, 13.3), 12, 281
• Running heads:

  Copy for, supplied (1.19), 2

  Makeup (2.10-2.11), 11

  Period omitted (8.115), 213

 

• S
• Sales notices (2.121-2.122), 24
• Salutation:

  Capitalization (3.55, 16.15), 42, 312

  Colon after (8.25, 16.15), 199, 312

  Italic (8.25, 16.14), 199, 312

• Scientific terms:

  Abbreviations, punctuation omitted (9.3), 221

  Capitalization (3.26-3.29), 35

  Compounding (6.42-6.45), 106

  Italic (11.9-11.10, 13.95), 267, 293

  Quotation marks with (11.10), 267

  Set in roman(11.9), 267

• Scriptures, etc. (3.33), 36-37
• Seaboard (3.22), 33-34
• Seal (16.27, 16.28), 319
• Seasons (3.23), 34
• 2d, 3d, etc.:

  Comma omitted before (8.39, 8.59, 9.32), 200, 204, 230

  Ordinals (12.10-12.11), 274-275

  Type (9.32, 16.3), 230, 309

• Secretary, etc. (3.35), 37-38, 71

  General, 71

  No hyphen (6.40), 105

  Plural form (5.8), 87-88

• Section (3.9), 28, 71

  Abbreviation (9.38, 13.10), 231, 281

  Not abbreviated (9.39), 232

  Caps and small caps (9.39), 232

  Italic to indicate (11.15), 268

  Roman, over figure column (15.21), 305

• Section mark (§):

  Footnote reference (15.14), 304

  Space after (10.6), 259

• -sede, -cede, -ceed (5.13), 91
• See, see also:

  Italic (11.11, 15.20), 267, 305

  Roman (13.96), 293

• See footnote, etc. (15.4), 303
• Self-, ex-, quasi- (6.34), 103
• Semicolon (8.145-8.148), 218

  Avoid, where comma will suffice (8.148), 218

  Before summarizing matter (8.147), 218

  Clauses containing commas (8.145), 218

• Senate, 71
• Senator, 71

  Not abbreviated (9.30), 230

• Serial:

  Letter, italic (11.15), 268

  Parentheses (8.94), 209

  Numbers:

  Comma omitted (8.54, 12.14), 203, 275

  Figures used (12.7), 270

  Parentheses (8.94), 209

• Session:

  Abbreviation (9.41, 13.11), 232, 282

  Ordinals (9.41, 13.11), 232, 282

• Shape, letters used (2.35-2.37), 14
• Shilling mark, in fractions (12.27), 279
• Sign (10.18), 262-264
• Signature marks (2.101-2.112), 22-23
• Signatures:

  Abbreviations (9.24, 16.19), 225, 313

  Capitalization (3.55, 16.2), 42, 309

  Caps and small caps (9.37), 231

  Examples (16.17-16.26), 313-319

  Preceded by dash (8.66, 16.17), 205, 313

  Preparation (2.26), 13

  Punctuation (16.23), 314

  Quoted matter (16.25), 316

• Signed (8.128), 215

  In signatures (16.24), 314-315

• Signs and Symbols (10.1-10.18), 259-264

  Chemical:

  Elements (6.43, 10.16), 106, 261

  Formulas (6.44, 10.15, 12.15), 106, 260, 275

  Coined words and symbols (8.11, 9.48), 195,234

  Degree mark (9.50-9.51, 9.53, 9.56, 10.4, 12.9f), 235-236, 259, 272

  Equations (10.8-10.15), 260

  Footnote references (15.12-15.19), 304-305

  Sequence (15.14), 304

  Foreign money (9.60), 238

  Italic letters (2.73, 10.7-10.8, 11.12-11.14), 18, 260, 267-268

  Legends (2.73), 18

  List (10.18), 262-264

  Mathematical signs (10.2-10.3), 259

  Preparing copy (2.33-2.34), 14

  Standardized (10.17), 262

  Symbol columns (13.115-13.116), 295

  x, crossed with, magnification (10.3), 259

• Single punctuation (8.124, 8.149), 214, 219
• Sink (2.8), 11
• Small caps:

  Etc., et al. (3.53), 41

  Heads spaced with regular justification spaces (2.50), 16

  Italic inferior letters (10.8), 260

  Proper names (3.47-3.48), 40-41

  Roman numerals (2.4, 15.22), 10, 305

  Seal (16.27-16.28), 319

  v., lowercase in legal cases (11.8), 266

• Soil orders (3.29), 35, 72
• Someone, some one (6.12), 98
• Spacing (see Leading and spacing).
• Spelling (5.1-5.26), 79-94

  Anglicized and foreign words (5.3-5.4), 85-86

  Apostrophes and possessives (8.3-8.18), 193-197

  -cede, -ceed, -sede (5.13), 91

  Doubled consonants (5.14-5.15), 92

  Geographic names (5.20-5.21), 93

  Idiomatic phrases (6.52), 107

  Indefinite articles, use of (5.16-5.19), 92

  List (5.2), 79-85

  Nationalities (5.22-5.24), 93-94

  Native American words (5.25), 94

  Plural forms (5.5-5.10), 86-89

  Transliteration (5.26), 94

• Square, 72

  Abbreviation (9.16, 13.6), 224, 281

  Ordinals (12.13, 13.6), 275, 281

• Stars (see Ellipses).
• State, etc. (3.19), 32, 73
• Staten Island (9.14), 224
• States (3.6, 3.19, 3.21), 28, 32, 33, 73

  Abbreviations (8.72, 9.12-9.13), 206, 223-224

  Capitals, 322-324, 348-370

  Counties, 348-370

  Natives of (5.23), 93

• Station (3.6, 3.9), 28, 73

  State abbreviation with (9.12), 223

• Statutes, etc. (3.38), 38-39

  Abbreviations (9.43, 13.11), 233, 282

• Street, 73

  Abbreviation (9.16, 13.6), 224, 281

  Ordinals (12.13, 13.6), 275, 281

• Subentries (8.27, 13.90-13.91, 13.113, 14.15), 199, 292, 295, 301
• Subheads:

  Indexes and contents (15.29), 307

  Leaderwork (14.10), 300

• Suffixes (6.30-6.31), 103
• Summation sign (10.14), 260
• Sun (3.30), 35, 74

  Sign (10.18), 262-264

• Superior figures and letters:

  Astrophysical matter (9.59), 237

  Chemical elements (6.43), 106

  Comma omitted (8.50), 202

  Equations (10.8), 260

  Follow inferiors (10.15), 260

  Footnote references (13.67, 15.12, 15.17), 290, 304, 305

  Italic letters (8.50, 10.8, 11.12), 202, 260, 267

  Preparing (2.33), 14

  Type (8.150), 219

  With punctuation (8.133), 216

• Supra:

  Italic (11.3), 265

  Not abbreviated (9.49), 235

• Survey (3.17), 30-32
• Symbols (see Signs and Symbols).

 

• T
• Table (see also Useful Tables) (3.9), 28, 74
• Table of contents (see Contents).
• Tabular Work (13.1-13.124) (see also Leaderwork), 281-298

  Abbreviations (13.4-13.13), 281-282

  Bearoff (13.14-13.17), 282

  Leaderwork (14.2-14.4), 299-300

  Tables without rules (13.117, 13.120), 296, 297-298

  Boxheads (13.18-13.23), 282-283

  Horizontal (13.19-13.21), 282

  Centerheads, flush entries, and subentries (13.25-13.28), 284

  Ciphers (13.29-13.36), 285-286

  Column numbers or letters (13.23), 283

  Continued heads (13.37-13.38), 286

  Dash instead of colon (13.26), 284

  Dashes or rules (13.39-13.40), 286

  To separate nonmoney groups (13.53), 288

  Date column (13.28), 284

  Decimals, alignment (13.29-13.36, 13.64), 285-286, 289

  Ditto (Do.) (13.41-13.50), 286-287

  Closing quotes (13.41), 286

  Divide tables (13.103-13.109), 294

  Dollar mark (13.51-13.56), 288

  Figure columns (13.57-13.65), 289

  Decimals (13.29-13.32, 13.63-13.64), 285,289

  Footnotes and references (13.66-13.85), 289-291

  Fractions (13.86-13.87), 291-292

  Hairline rules (2.23), 12

  Headnotes (13.88-13.89, 13.104), 292, 294

  Indentions and overruns (13.90-13.94), 292,-293

  Subentries (13.90-13.91), 292

  Total, mean, and average lines (13.92-13.94), 292-293

  Italic (13.95-13.96), 293

  Leaders (13.97-13.101), 293-294

  Leading:

  Boxheads, solid in leaded tables (13.20), 282

  Notes (13.85), 291

  Makeup (see Makeup).

  No. (13.22), 283

  None (13.33, 13.35, 13.45), 285, 286, 287

  Numerals (13.102), 294

  Parallel tables (13.103-13.109), 294

  Quoted tables (13.124), 298

  Reading columns (13.110-13.114), 295

  See, see also (13.96), 293

  Subentries (13.90-13.91, 13.113), 292, 295

  Symbol columns (13.115-13.116), 295

  Tables without rules (see also Leaderwork) (13.117-13.120), 296-298

  Total, mean, and average lines (13.92-13.94), 292-293

  Tracing figures (13.107, 13.109), 294

  Type (2.23, 13.3), 12,281

  Units of quantity (13.121-13.123), 298

  Spacing (13.28), 284-285

  Years, spacing (13.28), 284-285

• Technical terms (see Scientific terms).
• Temperature, abbreviations (9.53), 235
• Temperature conversion, 339
• Terrace:

  Abbreviation (9.16, 13.6), 224, 281

  Ordinals (12.13, 13.6), 275, 281

• Territory, etc. (3.19), 32, 74
• Territories, U.S. (9.12-9.14), 223-224, 348-367
• Text footnotes (see Footnotes and references).
• The:

  Partofspeech(3.49),40

  Title, part of (3.11-3.12, 9.31), 29-30, 230

• Thin space:

  Footnotes (13.69, 15.12), 290, 304

  Names (3.47, 3.48), 40

  Number mark, not used with (10.6), 259

  Paragraph mark (10.6), 259

  Quotation marks (8.133), 216

  Section mark (10.6), 259

• Time:

  Abbreviations (9.54, 9.55, 9.58, 9.59), 236, 237

  Astronomical (12.9b, 12.14), 271, 275

  Capitalization, 74

  Clock (12.9n), 273

  Geologic, 343

  Military (12.9b, 12.14), 271, 275

  Use of figures (9.59, 12.9b, 12.9n), 237, 271,273

• Title (3.9), 28, 75
• Title page:

  Back of (2. 3d), 10

  Congressional back title samples:

  Appropriations hearing, 430

  Conference report, 428

  Imprints, etc. (2.113-2.128), 23-25

  Makeup (2.2, 2.3), 7-10

  Partofbook(2.3c),9

  Period omitted at ends of lines (8.115), 213

  U.S., not abbreviated (9.9), 222-223

• Titles:

  Acts (3.40), 39

  Civil and military:

  Abbreviations (9.25, 9.29-9.37), 225-226, 226-231

  Compound (6.40-6.41), 105

  Plurals (5.8), 87-88

  Common nouns (3.35), 37-38

  Foreign books (3.41), 39

  Heads of state, 325-331

  Legal cases (3.38, 11.8), 38-39, 266

  Persons (3.34-3.37), 37-38

  Publications, papers, etc. (3.38-3.39, 8.129, 11.2), 38-39, 215-216, 265

  Second person (3.37), 38

• To, en dash for (8.74, 12.9c, 12.9m, 13.111), 206, 271, 273, 295
• To Whom It May Concern (8.25, 16.14), 199, 312
• Tracing figures (see Tabular work).
• Trade names (3.25), 35, 75
• Treasury, etc. (3.17), 30-32, 75
• Treaty (3.9, 3.38), 28, 38-39, 75
• Tribunal (3.17), 30-32,75
• Tunnel, 75
• Type:

  Boldface, punctuation in (8.150), 219

  Brackets (8.150), 219

  Illustrating shape and form (2.35-2.37), 14

  Composition:

  Correcting pickup (2.45), 16

  Proofs, clean (2.46), 16

  Dash (8.150), 219

  Datelines, addresses, and signatures (16.2-16.3), 309

  Extracts (2.24, 8.138), 12,217

  Footnotes (15.5), 303

  Headnotes (2.14, 13.88-13.89), 11, 292

  Headings (2.30, 3.46-3.54), 13,40-42

  Indexes and contents (15.20, 15.29-15.30), 305, 307

  Italic (11.1-11.16), 265-268

  Vessels (11.6-11.7), 265-266

  Jr., Sr. (9.37, 16.3), 231, 309

  Leaderwork (14.1), 299

  Legends (2.69), 18

  Mr., Mrs., etc. (9.37, 16.3), 231, 309

  Note (8.107, 13.53), 212, 288

  Parentheses (8.150), 219

  Picas converted to inches, 341

  Seal (16.27, 16.28), 319

  Signature marks (2.101), 22

  Special typefaces (1.11), 2

  Tabular work (2.23, 13.3), 12, 281

  Text (2.23), 12

 

• U
• Under Secretary (see also Secretary), 75
• Union (3.19), 32, 75

  & in name (9.25), 225-226

  Comma omitted between name and number (8.53), 203

• Unit modifiers (see Compounding).
• United Nations (3.17), 30-32, 75
• Units of quantity:

  Leaderwork (14.14), 301

  Numerals (12.6, 12.9), 270-274

  Tabular work (13.120, 13.121-13.123), 297, 298

• U.S. (see Possessions, Territories):

  Abbreviation (9.9-9.10, 13.7), 222-223, 281

  Closed up (9.7), 222

  Spelled out (9.9-9.10), 222-223

  Presidents and Vice Presidents (14.14), 321-322

• USD (9.60), 238, 338
• Useful Tables (Chapter 17), 321-341

  Chemical elements, 261

  Currency, 334-338

  Demonyms (nationalities), 332-334

  Foreign countries, capitals, chief of state, etc., 325-331

  Geologic time, 343

  Measures, metric, etc., 339-341

  Meridians and base lines, 346

  Military titles, 226-230

  Most populous U.S. cities, capitals, 322-324

  Physiographic regions, U.S., 344-345

  Postal abbreviations, 224

  Public land surveys, 347

  Rivers, 347

  Roman numerals, 280

  Signs and symbols, 262-264

  Temperature conversion, 339

  U.S. Presidents and Vice Presidents, 321-322

 

• V
• v.:

  Italic (11.8, 13.95), 266, 293

  Roman (11.8), 266

• Van, von (3.13, 3.14, 3.16), 30
• Verbs:

  Adverb compounds (6.9), 96

  Capitalization (3.49), 40

  Infinitive (3.49, 3.52), 40

  Improvised (6.48), 107

• Vessels:

  Abbreviations (9.27), 226

  Italic (11.6-11.7, 13.95), 265-266, 293

  Quotation marks (11.7, 11.8), 266

• Virgin Islands (9.12, 9.13), 223, 224, 367
• Volume (3.9), 28, 76

  Abbreviation (9.38, 9.58), 231, 237

  Metric (9.56), 236-237

• Vowels:

  A, an, before (5.16-5.19), 92

  Hyphen, to avoid doubling (6.7), 96

   

• W
• War (3.31), 36, 76
• Ward (3.9), 28, 76
• Web site (11.16), 76,268
• Webster's Dictionary (5.1, 7.5), 79, 109
• Weights:

  Abbreviations (9.56, 9.58), 236-237, 237

  Metric (9.56-9.57), 236-237

  Metric equivalents, 339, 340

  Numerals (12.9j), 272-273

• Widow lines (2.6), 10
• Word Division, GPO publication (1.21, 5.2), 3, 79
• Word division (8.87), 209

  Land descriptions (9.22), 225

  Latitude and longitude (9.52), 235

• Words (see Spelling).

 

• XYZ
• x, crossed with, magnification (10.3), 259
• Yard (9.58), 237

  Metric equivalent, 339, 340

• -yze, -ise, -ize (5.12), 91
• Your Honor, etc. (3.37), 38, 77
• ZIP Code numbers (8.51, 16.1), 77, 203, 309